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MAS Executive Producer - Temp to Hire

Department: MAS Event + Design LLC
Location: Brooklyn, NY

Department: Production

Employment type: Freelance to Permanent

Travel: 40% Location: NY or LA 

Reporting to: SVP of Production

WHO WE ARE

MAS Event + Design an OPUS Agency company is an event and experiential marketing agency working with some of the world’s most influential brands to design, create, and manage their most important events and experiential programs. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world. Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry.  In pursuit of that, we offer resources and mentorship with dedicated event professionals who have decades plus of experience.  

WHAT WE ARE LOOKING FOR

An executive producer who can ensure that all aspects of the company’s programs and events are successfully conceptualized, produced, and delivered to the client. Client and project management/oversight are central to this position as the Executive Producer, Experiential drives the project and process. This role will manage freelance and full-time Producers on a project-by-project basis and be assigned Producers, Coordinators, and junior Staff members to oversee, mentor, and/or train.

ESSENTIAL RESPONSIBILITIES 

  • Develop extraordinary concepts to inspire clients and champion forward-thinking ideas that will change how people experience brands.

  • Oversee multiple brand experience projects from pitch through to execution.

  • Inspire and challenge the internal teams pushing the creative.

  • Ensure creative integrity by clearly articulating and defending conceptual and directional choices.

  • Continually look for innovative solutions and production methods

  • Execute the integrity of the creative treatment in all deliverables

  • Account (Client Management)

  • Own the main thoroughfare of communication with client.

  • Develop meaningful relationships with client that build trust with the Opus approach

  • Look for new opportunities to engage existing client further with Opus offerings

  • Be a resource to the team as client needs or budgets change, and help get client approvals

  • Team Management

  • Serve as a trusted advisor and strategic partner to Opus senior management

  • Network between offices and colleagues to share ideas, knowledge and resources.

  • Know and understand success stories from across the network. Be able to share those stories with the team and clients in the appropriate context.

  • Serve as a leader to producers and coordinators to ensure that they are exposed to appropriate opportunities to help them grow in their career and to ensure that they continue to add increasing value to the team

  • Ensure regular team meetings and manage communications between team members, ensuring all deadlines are met.

  • Develop talent of junior team by providing challenging assignments, training modules and ongoing constructive feedback.

  • Continue to develop templates for Opus internal and external facing documents and processes to ensure consistent style and production development across all projects and offices.

  • Manage resources; identify, negotiate and book external resources as needed

  • Participate or advise on all employee yearly reviews.

  • Talent scout for potential coordinators and producer.

  • Budget Management

  • Working with the EVP Experiential Production, create program budgets and manage the revenue throughout client programs

  • Translate costs to a sell price with appropriate detail to be communicated to the client

  • Manage/mitigate third party costs

  • Develop and actively manage vendor/ freelance talent relationships to ensure best available talent and pricing.

  • Ensure client budget is up-to-date on assigned program

  • Reconcile program costs against budget for assigned program

  • Work with Accounting to ensure proper billing and payment for services rendered.

  • PR and New Business

  • Participate in the new business efforts on the brainstorming creative side, research and development or presentation as directed by Opus senior management.

  • Participate in PR events and appearances as directed and as schedule permits to represent Opus portfolio of work in a dynamic fashion

COMPETENCIES

  • Business or Job-Specific Knowledge

  • Coaching/Developing Others

  • Decision Making

  • Time Management Skills

  • Leadership Skills

  • Task/project management

  • Customer Focus

  • Interpersonal Communication

  • Presentation Skills

  • Detailed knowledge of vendor pricing for production elements in both large and small scale

  • Ethics, Integrity, Values

  • Communication skills

  • Client Management

 

YOU SHOULD HAVE

  • At least 8+ years of experience producing events, which includes hands-on experience overseeing and also producing core event logistics, such as catering, meeting space, housing, AV production, etc. for events with at least 7,500+ attendees and budgets of $5M or more

  • At least 8+ years of client-facing experience; ability to advise, consult, and resolve any conflict that may arise while still protecting the client relationship

  • Understand event industry norms such as:

    • Venue contracting – the overall process, including concessions

    • Housing – room blocks, shoulder dates, cumulative blocks, and attrition

    • Catering – food and beverage minimums

  • Bachelor’s degree

  • Possess expert judgement and ability to make sound decisions within gray areas

  • Budget management experience with direct financial responsibility, ownership, and accountability to others. At the senior manager level, budget experience should be between at or over $1 million

  • Strong computer and technology skills, especially Excel, Outlook, and Word

  • Ability to take initiative to learn and produce high quality work

  • Ability to work on multiple projects simultaneously without a reduction in accuracy or quality of work product

  • Ability to communicate with all levels of employees, clients, vendors, contractors, and other stakeholders

  • Ability to collaborate with others and work well on a team

  • Display a positive attitude in all interactions with internal and external customers

  • Actively participate in and contribute to Opus employee bonding activities

  • Flexibility and willingness to assist colleagues with projects and tasks outside of job requirements

Physical Requirements

Individuals will be required to sit for most of the day and will be required to stand as needed. May require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting up to 20 lbs. as required to file documents or store materials throughout the workday. Proper lifting techniques required.  Individuals will be required to travel via airplane, train, taxi, car and/or other means of transportation as needed.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The performance of this position may occasionally require exposure to areas where those areas require the use of personal protective equipment. For the most part ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.

 

Travel Requirements

Around 40% of the time, Domestic

 

Other Duties and Acknowledgement

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities and activities may change at any time with or without notice.  This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

 

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 
 
 

 

 
 
 

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