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Project Manager (Corporate Events)

Department: Enablement - Impact Team
Location: Remote

WHO WE ARE

Opus Agency is a strategic event consulting firm advising some of the world’s most influential brands to design, create, and manage their most important events and experiential campaigns. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world.

Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry.  In pursuit of that, we offer an extensive training program, resources, and mentorship with dedicated event professionals who have decades plus of experience. 

WHAT WE ARE LOOKING FOR

We are searching for a Project Manager to join our Opus team. This role will be responsible for managing components on multiple medium to large -scale programs and/or lead small to medium-scale programs. You are responsible for the success of the project by ensuring stakeholders, internal teams, vendors, and additional contributors understand what is expected of them and to drive seamless execution. Project Managers are strong communicators that anticipate their clients’ needs, drive planning schedules, manage budgets, and understand Opus processes to deliver unique experiences.

YOU SHOULD HAVE

  • 3 - 5 years of project management experience preferably within the event industry
  • Has managed multiple workstreams or programs from small to medium scale (at minimum a 500 person event).  *Please specify events worked on and role in resume.
  • Bachelor's Degree (B.A.) from four-year institution preferred

ESSENTIAL RESPONSIBILITIES

 

  • Independently manages components on a variety of events and experiential campaigns
  • Demonstrates leadership, strong project management and consultation skills when conducting business with clients, vendors, and Opus team members.
  • Seen as a trusted partner of clients
  • Exhibits critical thinking, multi-tasking and problem-solving capabilities
  • Ability to anticipate areas of risk and implement creative solutions
  • Effectively manages a high volume of work and consistently provides a high quality of work output
  • Meets on a regular basis with members of project team to discuss project progress, challenges, and solutions.
  • Partner with financial manager to accurately manage budgets, obtains written client approval and maintains timely updates preventing budget overruns and increasing client expenditure awareness.
  • Maintains independent working relationships and establishes excellent customer service with clients and vendors.
  • Negotiates with vendors to achieve higher caliber service and/or costs savings on behalf of client
  • Understands Opus best practices and overall agency operations
  • Actively participates and contributes to department meetings, trainings, initiatives, and committees
  • Able to effectively prioritize and delegate to staff above and below this position.
  • Maintains clear communication with manager and/or client, regarding special problems or exceptions to policies and procedures.
  • Train and mentor junior members of the team
  • Assume responsibility for success of assigned components of an event or project, meeting client objectives and client and manager expectation
  • Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively
  • Responsible for effective and timely communication between internal team, clients, and vendors via phone and email

COMPETENCIES

  • Creative problem-solving skills
  • Understanding of event cycles
  • Leadership skills
  • Project / Task Management
  • Autonomy / Self-Direction
  • Team orientation
  • Problem solving
  • Professional written & verbal communication
  • Microsoft Office & Google suite program experience
  • Displays critical thinking, organizational, and analytical capabilities.
  • Strong project management and client management skills.
  • Identifies risks and develops creative solutions
  • Understands planning interdependencies
  • Demonstrate strong verbal and written communication, presentation skills, email & memo writing. 
  • Ability to effectively prioritize workload on multiple projects & events simultaneously.
  • Successfully perform in high stress, fast-paced environment.
  • Accept changes with short notice and tolerate frequent interruptions.
  • Ability to maintain high levels of confidentiality.
  • Work cooperatively with other employees, vendors, and clients.
  • Portray professional presence

What You Can Expect in Return

  • Full time position
  • Opportunities for growth and development
  • Health & Dental Insurance (choice of plans)
  • 100% Employer paid short-term disability and life insurance
  • Opportunity to elect additional life insurance and LTD insurance at employee expense
  • Paid parental leave
  • Opportunity to contribute pre-tax dollars to flexible spending accounts
  • 401(K)
  • Flexibility in work schedules
  • Generous paid time off

Other Duties and Acknowledgement

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities, and activities may change at any time with or without notice. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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