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Project Coordinator (Portland, OR candidates only)

Department: Enablement - Impact Team
Location: Beaverton, OR

WHO WE ARE

Opus Agency is a strategic event consulting firm advising some of the world’s most influential brands to design, create, and manage their most important events and experiential campaigns. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world.

Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry. In pursuit of that, we offer an extensive training program, resources, and mentorship with dedicated event professionals who have decades plus of experience.

WHAT WE ARE LOOKING FOR

We are searching for a Project Coordinator to join our Opus Team. The role will be responsible for assisting the agency teams in all aspects of project management and serving as support staff on in-person and digital events as assigned as well as owning components on small to medium-scale programs. Program components may include inventory and shipping management, managing event vendors, temporary staffing management and other components. Programs assigned may include conferences, tradeshows, dinners, corporate galas and incentive programs.

Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

YOU SHOULD HAVE

  • 1 - 2 years of experience, preferably in the event management / hospitality fields
  • Bachelor's Degree (B.A.) from four-year institution preferred
  • Must be results oriented, able to meet demanding deadlines and balance multiple tasks in a fast-paced environment.

ESSENTIAL RESPONSIBILITIES

  • Support the success of assigned aspects of an event or project, meeting program objectives and client and manager expectations.
  • Manage and follow Opus best practice documents for components assigned.
  • Responsible for effective and timely communication between internal team and vendors via phone and email.
  • Working with vendors in securing needed materials on time, within budget and meeting requested specifications.
  • Effectively interface and support workstream owners with proactive communication.
  • Understand Opus best practices and overall agency operations.
  • Seen as a team player in all situations
  • Report to program lead(s) as assigned, on a regular basis with project progress, identified problems and solutions.
  • Maintain clear communication with manager regarding special problems or exceptions to policies and procedures.
  • Actively participate in team meetings as required and treating all proprietary information as confidential.

COMPETENCIES

  • Eager learning and takes direction
  • General understanding of in-person and digital event cycles
  • Organization skills and ability to manage to deadlines
  • Project / Task Management Skills
  • Team oriented
  • High Analytical Skills
  • Professional written & verbal communication
  • Computer skills including Microsoft Office (Outlook, Word, Excel, OneNote, PowerPoint, etc.) and Google Suite preferred
  • Displays critical thinking, organizational, and analytical capabilities.
  • Demonstrates clear verbal and written communication, presentation skills & email
  • Ability to effectively work with manager to prioritize workload on multiple projects & events simultaneously.
  • Successfully perform in high stress, fast-paced environment
  • Accept changes with short notice and tolerate frequent interruptions
  • Ability to maintain high levels of confidentiality
  • Work cooperatively with other employees, vendors, and clients
  • Portray professional presence
  • Always shows high level of ethics, integrity and Values

What You Can Expect in Return

  • Full time position
  • Opportunities for growth and development
  • Health & Dental Insurance (choice of plans)
  • 100% Employer paid short-term disability and life insurance
  • Opportunity to elect additional life insurance and LTD insurance at employee expense
  • Paid parental leave
  • Opportunity to contribute pre-tax dollars to flexible spending accounts
  • 401(K)
  • Flexibility in work schedules
  • Generous paid time off

Other Duties and Acknowledgement

Like everyone else across the US and around the world – Opus has and continues to monitor the on-going spread of COVID-19 – with the health and safety of both our teams and clients as a number one priority. Opus implemented a policy that requires all employees (with limited exceptions) to be fully vaccinated and provide proof of vaccination prior to employment.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities, and activities may change at any time with or without notice. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 
 
 

 

 
 
 

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