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Tencue - Production Coordinator

Department: Tencue
Location: Berkeley, CA

Non-Exempt | Full-time

Who We Are

Tencue creates living events at the edge of possibility that allow organizations to inspire and educate their audiences wherever (and whenever) they are - crafting strategically led, creatively driven, and precisely executed experiences that spark imaginations, empower people, and ignite change - with integrity and compassion for our teams, communities, and the world.

We recognize the importance of diversity. We aspire to create a culture of acceptance, mutual respect and open mindedness, and an environment where people take care of each other and feel safe; a fair and inclusive place for everyone.

Position Summary

A Production Coordinator is responsible for organizing and managing logistics from pre-production through post-production. They support the Producer(s) and Technical Director(s) in completing a project on budget and on schedule, while meeting the needs of the client. The Production Coordinator reports to the producer(s) of a given project, and on an overall basis to the Senior Director of Production Operations.

Essential Duties and Responsibilities

  • Supporting Producer(s) to manage all aspects of production
  • Creating and managing show documents, including production schedules and calendars
  • Creating and participating in production meetings
  • Creating and managing production lists (gack, hotel, radio, etc)
  • Working directly with venue and meeting planners regarding F&B, hotels, etc
  • Creating, managing and updating venue instructions
  • With Technical Director, submit permitting and fire marshal plans
  • Managing show media, final files & content on hard drives
  • Track communication among Producers, production team, vendors, venue and client
  • Clearly communicate show logistics through preproduction paperwork
  • Supervising Production Assistants onsite and managing their daily activity
  • Managing crew meal schedules, including set up/strike
  • Ensuring all documents on the server are regularly updated and shared with the team
  • Creating, managing and maintaining all safety documents/procedures, including COVID compliance protocols
  • In conjunction with Producer(s), create and manage the vendor SOWs and agreements
  • Supporting team on client presentations and site visits
  • Coordinating talent, as needed

Other Responsibilities May Include

  • Work with internal teams to gather information for proposals (as needed)
  • Work with management to put in place procedures as needed to ensure best practices are documented, accessible and communicated to the entire staff
  • Participating in team/companies/group activities, training, or working in other departments

Minimum Qualifications (Knowledge, Skills and Abilities)

  • Minimum 2 years' experience working in live events
  • Proficiency with standard office apps (MS Office Suite/Google Suite/Adobe Acrobat)
  • Ability to work independently with little supervision
  • Detail oriented
  • Analytical and problem-solving skills
  • Decision making skills
  • Excellent interpersonal skills: ability to work with teams
  • Demonstrated verbal and written communications skills
  • Exceptional organizational skills
  • Stress management ability
  • Time management and prioritization skills
  • Ability to be proactive, curious and resourceful
  • Patience and a positive attitude

What You Can Expect in Return

  • Full time position
  • Health & Dental Insurance (choice of plans)
  • 100% Employer paid short-term disability and life insurance
  • Opportunity to elect additional life insurance and LTD insurance at employee expense
  • Paid parental leave
  • Opportunity to contribute pre-tax dollars to flexible spending accounts
  • 401(K)
  • Paid time off
  • Growth opportunities within the company
  • Opportunity to engage and advance the agencies JEDI (justice, equity, diversity and inclusion) initiatives

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

  • May require working on multiple projects at a time
  • Will require travel for on-site project coordination
  • There are a number of deadlines associated with this position, which may cause significant stress
  • Must deal with a wide variety of people on various issues
  • Long hours sitting and using office equipment and computers, which can cause muscle strain
  • Occasional lifting of supplies and materials


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Opus Agency and Tencue do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.





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